Services

Setting up schedules and timelines, identify assignments
The organizers consideration and keeping in mind of the aim of the event, throughout the whole process of planning, coordination, and management of logistical tasks
Recommending the most suitable locations according to the needs of the event
Providing Plenary and Section Rooms
Exhibition area, parking
Catering, cloakroom, registration, design of other service rooms and areas
Provide appropriate furniture and other equipment for the event
In agreement with the organizers, the agreement with the selected service providers
Site Management
Providing and supervising technical conditions, catering, interpreting and other location-related services
Provide professional congress staff during preparation and delivery

Logos and image design
Designing, compiling, printing and distributing publications (emails, posters, program books, abstract volumes, proceedings, tickets, invitations)
continuous updating and developing of the website of the event
Creating and managing address lists
Designing and executing participants' congressional materials (printed and electronic materials, bags, name tags, gifts)

Innovating and operating individually the congressional websites, online registration and abstract management surfaces customized to needs and trends
E-Poster
voting systems for verity of purposes
personalized telephone applications

Creating and managing an online abstract management interface based on organizers' needs (structural and formal requirements for abstracts, keywords, themes, etc.)
Send abstract submission reminders to the given submission criteria
Judges have access to the excerpts of the lectures
Possibility of reviewing anonymously and other ways of committee members via Internet
Supporting the evaluation process by making a list of criteria
Information sending to the lecturers (length of lecture, poster parameters)
Sending out the invitation to all invited lectures, organizing the transportation or payment of
Disclosure of performers, submission of abstract acknowledgments, invitation of meeting presidents
Send general information to presenters (length of performances, poster parameters, etc.)
Create and send invitations to invited speakers, organize their travel or refund their travel expenses
Organizing and executing abstracts in abstract volumes
Finalization of the scientific program

Online and paper-based registration
Processing of applications, computerized records
Creating lists and statistics
Sending confirmation
Correspondence, continuous contact with the participants
Treatment of property claims
Registering applications for corporate and accompanying programs
Eating habits, dietary registration
Financial transaction management, billing, collection (credit card and traditional payment methods)
Personalized compilation of conference material
Group registration, reservation and management of rooms, group billing

Individual and group reservation in various categories of accommodation (indirect or direct electronic means)
Handling special needs
Continuous contacts with participants, hotels, and confirmation of your stay
Creating list of accommodations
Collection of hotel receipts and final invoices

Personalized cultural, musical, sports, etc. programs, sightseeing, historical and tourist excursions, tours (age, interest, culture, other aspects)
Contracting of tour guides
Provision of transfer
Organization of meals
Reservation and co-ordination on request

Providing on-line and paper-based applications, sending acknowledgments
Receiving participation fess and other service fees on the bank account dedicated to the congress, secure online payment option, sending payment reminders
Keep in touch with the participants, registering them, meet individual needs, handle their booking, issue invoices
Provide special conference rates
Send invitation letters for visa administration

Compiling sponsorship packages in consultation with the organizer (symposia, advertisements, brochures, flyers, etc.)
Acquisition of Sponsors, Lists Received and Own Connections, Conclusion of Sponsorships and Exhibitors' Contracts
Full coordination of the conference advertising activity
Keep in touch with the supporters
Registering incoming needs
Planning of exhibitions for technical basics, floor plans, construction, demolition, rental of furniture, transportation, stand catering etc. relevant information
Designing and allocating exhibitor space, making exhibitors' maps
Taking into account individual wishes
Logistics organization
Billing, financial administration
Providing and coordinating sponsorship and exhibitions appearances for conferences and websites

Equipment and supervision of conference and event rooms
Building, providing and supervising the necessary technique
Registration, allocation of conference materials
Experienced, professional staff at registration and during the event
On-site registration, cash/credit card payment
Providing help for VIP people and performers
Organization and coordination of airport and other transfers, provision of hostesses
Providing hospitality, interpretation and other related services
Exhibition construction / demolition supervision, exhibition operation, execution on request
Layout and layout of posters
Guarding participants, exhibitors, booths as well as the security company
Placement of control boards and information materials